Smoothlink’s QuickBooks Online integration supports the syncing of purchase orders from Procore to QuickBooks Online. To enable this, contact Smoothlink support at support@smoothlink.net to activate it for your account.
Once it has been enabled, when a purchase order is approved in Procore, it will sync across to QuickBooks Online. For example for this purchase order in Procore:
![](https://www.smoothlink.net/wp-content/uploads/2022/11/PO1-1024x581.png)
It will sync across to QuickBooks online like so:
![](https://www.smoothlink.net/wp-content/uploads/2022/11/po2-1024x577.png)
Then, to pay the Purchase Order and have it make a progress claim/payment application for the purchase order in Procore, click ‘copy to bill’:
![](https://www.smoothlink.net/wp-content/uploads/2022/11/po3-1024x576.png)
This new bill will show that it is linked to this original purchase order that has synced across from Procore, as you can see here:
![](https://www.smoothlink.net/wp-content/uploads/2022/11/po4-1024x401.png)
This bill can be paid partially or in full. If it is paid partially it will sync back to Procore as a progress claim. In this case we will pay it partially, with 20% of the first line item and 50% of the second line item. Once saved, this bill will sync across to Procore as a new Payment Application/Progress Claim:
![](https://www.smoothlink.net/wp-content/uploads/2022/11/image-22-1024x204.png)
When looking at the progress claim you can see the new values of $10,000 per line item, or 20% completion and 50% completion respectively:
![](https://www.smoothlink.net/wp-content/uploads/2022/11/po5-1024x491.png)
When this bill is paid in QuickBooks Online:
![](https://www.smoothlink.net/wp-content/uploads/2022/11/po7-1024x576.png)
It will sync across to the ‘Payments Issued’ section of the purchase order in Procore:
![](https://www.smoothlink.net/wp-content/uploads/2022/11/po10-1024x207.png)